FOR PEOPLE WHO PLAN THE UNPLANNABLE
Run every event like it's your fiftieth.
The Event Planner Vault turns years of behind-the-scenes conference planning — the timelines, the vendor sheets, the day-of fixes — into tools you can put to work on your very next event.
The key to being an extraordinary event planner is staying calm when it feels chaotic, and remaining flexible and solution-oriented when things don't go as planned — because it's not a case of if something doesn't go as planned, but when something goes off-script. How quickly you can pivot and deliver an alternative is the gold in event planning.
BETH THOMPSON · Founder, The Event Planner Vault™
WHAT'S IN THE VAULT
Start with the one thing every event needs first.
Every tool here started as something built for a real event, then rebuilt so any planner can pick it up and adapt it to theirs.
Conference Planning Timeline
The flagship of the Vault — a full planning timeline from 12–18 months out through post-show debrief, with pro tips, a filled-in example, and the mistakes worth avoiding.
- Cover-to-cover planning system, not just a checklist
- Editable phases, owners, and target dates
- Built from real large-scale conference experience
Vendor Contact Sheet
One place for every vendor, contract status, and deposit deadline — so nothing lives only in your inbox.
Join the waitlist →Event Planner Starter Kit
A lighter version of the Vault's core tools, built for planners running their first few events.
Join the waitlist →Sponsor Toolkit
Prospectus structure, deliverables tracking, and follow-up scripts for keeping sponsors happy before, during, and after.
Join the waitlist →HOW THE TIMELINE IS ORGANIZED
Built the way events actually get planned — backwards from the date.
Every phase maps to how far out it typically needs attention, so you always know what matters right now.
ABOUT THE FOUNDER
Built backstage, not from a template.
Beth Thompson has spent her career leading logistics for national conferences — the kind with dozens of vendors, hundreds of moving pieces, and no shortage of things that could go sideways on any given day.
The Event Planner Vault is what she wishes she'd had when she started: not planning theory, but the actual systems that get used backstage, cleaned up so any planner can put them to work.
I built the Vault to be the toolkit I wish someone had handed me on day one.
GET THE VAULT
The Conference Planning Timeline is live. More tools are on the way.
Join the list to hear the moment new tools open up — or shop the timeline right now.
No spam — just a note when the shop opens and new tools are ready.