FOR PEOPLE WHO PLAN THE UNPLANNABLE
Run every event like it's your fiftieth.
The Event Planner Vault turns years of behind-the-scenes conference planning — the timelines, the vendor sheets, the day-of fixes — into tools you can put to work on your very next event.
The key to being an extraordinary event planner is staying calm when it feels chaotic, and remaining flexible and solution-oriented when things don't go as planned — because it's not a case of if something doesn't go as planned, but when something goes off-script. How quickly you can pivot and deliver an alternative is the gold in event planning.
BETH THOMPSON · Founder, The Event Planner Vault™
WHAT'S IN THE VAULT
Start with the one thing every event needs first.
Every tool here started as something built for a real event, then rebuilt so any planner can pick it up and adapt it to theirs.
The Complete Event Planner Vault
Everything in one bundle: the Digital Event Playbook, the Conference Planning Timeline, the Vendor Contact Template, and the Starter Kit — buy once, use for every event you plan next.
- All four tools, priced below buying separately
- One system from first event to biggest conference
- Built from real large-scale conference experience
The Digital Event Playbook
The flagship strategy guide — a complete walkthrough of Pre-Event, Event Week, and Post-Event, with what to do at each stage and what tends to go wrong.
Get this guide — $19 →Conference Planning Timeline
A full planning timeline from 12–18 months out through post-show debrief, with pro tips, a filled-in example, and the mistakes worth avoiding.
Get this template — $12 →The Vendor Contact Template
One place for every vendor, contract, and payment date — so nothing depends on searching your inbox at 6am on load-in day.
Get this template — $9 →Event Planner Starter Kit
The short version — eight pages covering the decisions, numbers, and day-of basics that carry a first event, built for planners just getting going.
Get this template — $6.99+ →Sponsor Toolkit
Prospectus structure, deliverables tracking, and follow-up scripts for keeping sponsors happy before, during, and after.
Join the waitlist →HOW THE TIMELINE IS ORGANIZED
Built the way events actually get planned — backwards from the date.
Every phase maps to how far out it typically needs attention, so you always know what matters right now.
ABOUT THE FOUNDER
Built backstage, not from a template.
Beth Thompson has spent her career leading logistics for national conferences — the kind with dozens of vendors, hundreds of moving pieces, and no shortage of things that could go sideways on any given day.
The Event Planner Vault is what she wishes she'd had when she started: not planning theory, but the actual systems that get used backstage, cleaned up so any planner can put them to work.
I built the Vault to be the toolkit I wish someone had handed me on day one.
GET THE VAULT
The full Vault is live — get everything, or shop tools individually.
Join the list to hear about new tools — or shop what's ready right now.
Get the Complete Vault — $39 Buy the Playbook — $19 Buy the Timeline — $12 Buy the Vendor Template — $9 Buy the Starter Kit — $6.99+
No spam — just a note when the shop opens and new tools are ready.